JagCard Services

Contractor Badging

Non-AU personnel who are assigned to work at a campus location may be required to obtain an AU Contractor JagCard identification badge.

This applies to employees of AU Suppliers (contractors, vendors, etc.) who provide goods and services on a routine basis or who are assigned to a multi-day project at Augusta University.

Those who visit campus infrequently may be escorted by an authorized AU employee or obtain a temporary identification badge.

Exterior view of Washington Hall

How to request a contractor badge

  1. Download the contractor badge request form and complete one for each employee.
  2. An authorized representative of the organization that employs the individual must sign the form certifying that the individual meets AU background check requirements.
  3. An authorized AU employee must sign the form and submit it to itphysicalsecurity@augusta.edu to initiate the badge request.
  4. I.T. Physical Security will verify that the form has been properly completed and authorized by the AU department/unit and the supplier before notifying the authorized representative identified in the “Supplier Information & Background Check Certification” section of the form that their employee is cleared.
  5. When the contractor receives notification from I.T. Physical Security (itphysicalsecurity@augusta.edu) that they are "AU cleared", the individual can then proceed to the Badging (JagCard) office with a state issued identification card to be issued their AU Badge (JagCard). We are located at Washington Hall, 2500 Walton Way (inside The Roar Store Campus Store). Cleared individuals may visit the office any time between 8 a.m. and 4:45 p.m. Monday through Friday.

Contact Us

JagCard Office

Summerville Campus

Washington Hall

Roar Store

706-721-0323

jagcard@augusta.edu

2500 Walton Way
Augusta, GA 30901

Forms & Related Documents

 

Badge Request Form

Download, complete, authorize and submit this form to request a Contractor JagCard.

Supplier Employee Background Check Policy

This policy details the rules and responsibilities associated with Contractor JagCards.

Frequently Asked Questions

Are criminal background checks required?

Yes, all non-AU employees who require a contractor JagCard (identification badge) must first pass a criminal background check. 

Even if a contractor JagCard is not requested, Suppliers must document that any of their personnel assigned to AU have passed our criminal background check requirements if they require regular interaction with students, employees, monies, sensitive/confidential data, and/or regular access to secured facilities containing critical institutional-level infrastructure. This includes Supplier employees working off-site if they have access to certain types of data.

 

What kind of background check is required?

Prior to being issued a badge, we require that personnel be evaluated by a state and federal criminal history check to determine that each employee has no history of any felony convictions. We also require that each employee has no history of any crime of moral turpitudeCrimes of moral turpitude are generally those involving vileness or depravity with respect to the duties a person owes to other members of society or to society in general. In particular concern are those crimes involving violence, dishonesty or breach of trust. Examples include but are not limited to murder, rape, fraud, embezzlement, and child abuse. within the past ten years.

 

Who can perform a background check?

It is acceptable for criminal history checks to be conducted by an accredited state or federal law enforcement agency within the United States or a Consumer Reporting Agency accredited by the Professional Background Screening Association. PBSA maintains a directory of accredited reporting agencies at thepbsa.org/directory.

 

Who Is considered a Supplier?

Any company or organization that assigns their personnel to fulfill the terms of a contract or purchase at Augusta University is considered an AU Supplier. This includes vendors, contractors, service providers, or any external entity engaged to provide services to AU for fees or other remuneration.

 

Who Is considered a Supplier?

Any company or organization that assigns their personnel to fulfill the terms of a contract or purchase at Augusta University is considered an AU Supplier. This includes vendors, contractors, service providers, or any external entity engaged to provide services to AU for fees or other remuneration.

 

How does an employee of one of our Suppliers obtain an identification badge?

Contractor JagCards can be requested by AU Suppliers after they obtain a clear background check for the employee they wish to assign. This requires completion of an AU Contractor Badge Request form, which must be signed by an authorized individual within the AU department for which the service is being provided.

 

Does AU pay for Supplier employee background checks?

No, suppliers are expected to cover costs associated with ensuring that their personnel meet the criteria required to perform work or provide services at AU.

 

What happens when a contractor JagCard expires?

Renewing a JagCard will require the same process as obtaining one for a newly-assigned individual. Contractor JagCards can be requested by AU Suppliers after they obtain a clear background check for the employee they wish to assign. This requires completion of an AU Contractor Badge Request form, which must be signed by an authorized individual within the AU department for which the service is being provided.