Part-time Faculty Actions & Supporting Documents

ePAR (Electronic Personnel Action Request) PT

  • Part-time Faculty Definition - Any faculty position with a work commitment of .01 to .99
  • Non-Benefits Eligible Part-time Positions: Any position with a work commitment of less than .75 (30 hours per week)
  • Benefits Eligible Part-time Positions: Any position with a work commitment of .75 to .99

FER (Faculty Employment Request)- An approved FER is required for all part-time appointments

Offer Letter - Signed Acceptance PT- Offer letters with signed acceptance should be submitted along with the supporting documents to the Office of Faculty Affairs.

Position Classification Form (PCF)

PCF is required to establish a new position, update existing positions, or inactivate an existing position. Inactivation Requests: The proposed effective date must be future dated one month from the termination effective date to ensure the incumbent's vacation/leave payout.

Badge ID Form

This form is to be completed by the hiring unit and submitted to the Office of Faculty Affairs.

  • Public Safety Division No. 1.6.11- Augusta University Administrative Policies and Procedures Office of Primary Responsibility: A Badge ID Form must be completed by the hiring supervisor and submitted with the appointment PAR. All new employees will be issued a photo identification badge that must be visible at all times to be authorized on campus, in facilities, or other property operated by Augusta University.

Criminal History Record Release & Background Investigation

To be completed by the prospective faculty member:

  • All paid employees of Augusta University upon hire will complete a standard form to initiate the Criminal History Record Release and Background Investigation.
  • All hard copies of the previous form used only for faculty should be destroyed.
  • The hiring unit will provide a printed copy of the form along with a business reply envelope to the prospective faculty member for completion, signature and return to Human Resources Division by the specified deadline date outlined in their offer letter.
  • Business reply envelopes will be provided upon request made to Faculty Affairs for the sole purpose of returning a completed form.
  • If a business reply envelope is not provided to the prospective faculty member, the following return address should be made available:

Curriculum Vita (Augusta University Format)

To be provided by the prospective faculty member: An up-to-date curriculum vita (CV) is required for all new faculty actions as well as for actions on current faculty that are recommended for emeritus status, a distinguished faculty title, or other recommendations to be determined.

Contact Us

AU Human Resources

Annex 1, 1499 Walton Way

(706) 721-9365

HR_Web@augusta.edu

Staff Listing

Proof of Highest Degree

To be provided by the prospective faculty member or obtained by the hiring college or department:

  • Human Resources will verify degrees earned within the USA through the National Student Clearinghouse (NSC), provided the hiring unit initiates the request through Faculty Affairs by providing the degree verification form.
  • If the degree is not verifiable through the National Student Clearinghouse, an official original transcript showing the degree and date awarded with school seal is required.
  • Submission of proof of the highest degree will not be required for returning faculty, if the proof of degree in file in Human Resources is in accordance with current guidelines and Institutional requirements. It will be the responsibility of the hiring unit to verify the proof of degree on file by contacting Records-Human Resources at 706/721-3631. If the proof of degree is not in accordance with current guidelines and institutional requirements, one must be obtained as outlined within this section.
  • When the prospective faculty member has obtained his/her highest degree from a college or university outside of the USA, he/she must have his/her official transcripts showing the degree and date awarded with the school seal evaluated by an agency, such as Josef A. Silny & Associates, Inc. This evaluation requires original documentation from the home institution and includes a course-by-course evaluation.
  • Prospective faculty members who are unable to provide an original course-by-course transcript due to the type of degree earned will still need to submit an original document verifying the earned degree to an agency like Josef A. Silny & Associates, Inc. so that an evaluation may be conducted to determine if the degree is equivalent to a U.S. degree earned at a regionally accredited institution of higher education in the United States.
  • For Medical College of Georgia (MCG) Faculty: The evaluation service selected by a new Medical College of Georgia faculty member should send the official evaluation of the transcripts, including a course by course evaluation and a description of the degree/diploma, directly to:
    • Medical College of Georgia Dean's Office, Medical College of Georgia ATTN: Michelle Mims, 1120 15th Street, AA-1007, Augusta, GA 30912-4750.
  • For All Other Faculty (CAHS, CDM, CGS, CON): The evaluation service selected by a non-Medical College of Georgia faculty member should send the official evaluation directly to: 
    • Office of Faculty Affairs at Augusta University, Human Resources Division, ATTN: Office of Faculty Affairs, 1120 15th Street, HS-1102, Augusta, GA 30912.
  • The cost for this service ranges from $100 to $125. Payment of the evaluation is the responsibility of the prospective faculty member; however, if the authorized representative of the hiring college or department elects to pay for the evaluation, only non-state funds may be used.

License or Certification Verifications

To be provided by the prospective faculty member or obtained by the hiring unit:

  • Verification of Professional Georgia Licensure- Dental Medicine & Nursing Certification
  • Verification of a professional Georgia license or certification must be submitted at the time of new appointment. Continuation of employment and subsequent contract renewals are contingent upon maintaining an up-to-date professional license or certification. If a copy of the current Georgia license or certification is made for verification purposes, it must be notarized as "a true and exact copy of the original document." When available, a printout will be accepted from the official web site indicating license information. Note: A printed page from the above web site does not require a notarization.
  • Status of Drug Screening- It is the responsibility of the hiring unit to ensure that the letter of offer details the initial steps of the screening process when it is sent to the successful candidate for a position which meets the criteria for pre-employment drug screening. The applicant can elect to have the screening at the Georgia Health Sciences Occupational Health Services office or a non-Augusta University certified testing facility. The hiring unit should schedule the screening at Occupational Health Services including submission of the Service Approval Form and provide the prospective employee with the appropriate forms to bring with them to the scheduled appointment. Results are maintained in Occupational Health Services if the campus site is selected. Results for screening at a non-Augusta University certified facility should be submitted directly to the Office of Faculty Affairs from the testing facility. Please indicate the date of the scheduled appointment on the checklist and the name of the screening agency.
  • Parking Pre-Employment Application- To be completed by the prospective faculty member: The form should be printed and provided to each new faculty employee along with other pre-employment forms for their completion and return to the hiring departmental representative for appropriate processing. The hiring department should fax the form to Public Safety-Parking Office upon return to the fax number indicated on the form.
  • New Research Faculty Transition Form- (Required only for Research Faculty)- To be provided by the prospective faculty member and faxed by the hiring unit. The form should be printed and provided to each new faculty employee along with other pre-employment forms for their completion and returned to the hiring departmental representative for appropriate processing. The form should be faxed or scanned to the appropriate contact as indicated on the form and submitted with the new appointment paperwork.