For the past several years Augusta University has witnessed enthusiastic growth in its Study Abroad program.
The zeal students have shown for international travel is due largely to the Faculty who invested their time, talent and expertise to bring new dimensions to subjects that traditionally have been taught in the classroom.
Since the inception of Study Abroad, faculty have returned from all points of the world full of practical advice of what worked, and perhaps more importantly, what didn't. It is out of these conversations that we developed these tools.
In addition, the state has steadfastly informed the Study Abroad Office of new administrative, legal and risk management concerns as they have emerged. Designed to keep things simple for faculty interested in leading a Study Abroad program, this information will help faculty stay in compliance with rules and regulations as they plan their Study Abroad programs, without losing sleep.
Take time to explore. The reference guide has been updated, and templates have been created to help you develop your program proposals and program budgets.
Proposals are due April 1 of the preceding year.
Please email all questions to firstname.lastname@example.org.
The deadline for Program Proposal Forms is April 1.
Please use the 2023 Study Abroad/Away Budget Template as part of your Program Proposal due April 1.
Please use the Course Contact Hours Form as part of your Study Abroad/Away Program Proposal due April 1.
Please complete the forms on the Terra Dotta portal for the program you wish to lead in the upcoming year.
Please complete the following form for your group program.
Please complete the risk assessment for your program via Qualtrics at least 1 month before departure.
Please complete this report if an incident happens during your program abroad or away. This will be used to create a CARE Report. Please return a copy as soon as possible.
Please complete this report if an issue occurs that you want to document while on your program abroad or away. This is used for less serious matters NOT requiring additional CARE Report assistance.
The Study Abroad Faculty Handbook was created specifically for our study abroad and study away faculty. Not only does it contain Study Abroad policies and procedures, but also methods of recruiting students, how to take care of situations abroad, how to prepare your proposal, and how to handle financial matters, for example.
We encourage all faculty who are considering developing a proposal to looking through the handbook in additional to looking over the proposal to understand the overall process and also figure out what questions you may have.
Phase One: Introduction
Welcome to the world of Study Abroad and Study Away! As a faculty member at Augusta University, you are to be commended on your efforts to direct an international educational program for your students. This experience will be a memorable part of their education and could very well be their best collegiate experience. We hope that it will also be a peak component of your teaching and personal educational experiences at AU. The Study Abroad Office (SAO) is here to provide you with guidance and oversight for planning and implementing your international or domestic program.
We are aware that putting together an international or domestic off-campus educational program is hard work and requires careful planning, attention to detail, energy and flexibility. Knowing what to expect is important, but also knowing that the unexpected frequently occurs is just as important. We hope that our guidance will help you know what to expect, and at the same time, alert you to possible “unexpected” experiences. This faculty handbook is designed to be a primary resource for developing your program and is full of practical advice that will heighten your awareness of risk management while guiding you through the process of developing and managing a safe and fiscally sound program. It also outlines the responsibilities of both the faculty and the Study Abroad Office, travel guidelines, suggestions for dealing with potential issues, procedures to follow in the event of an emergency, and other important topics. Note that the policies and procedures found in this book also apply to study away programs, although it may specifically reference only study abroad.
Finally, it is important that the administration of Augusta University know the whereabouts of our students as they pursue academic credit at sites outside of the United States. The policies developed by our office and the information that you as faculty are required to forward to us are for this purpose. Together, we can form a partnership to provide the best and safest international educational experiences for our students.
The Study Abroad Office staff and Institutional Study Abroad Committee will work to regularly update this handbook so it can serve as the best resource a faculty member can have. We wish you well on your travels as we help you prepare for this upcoming exciting experience. We also look forward to hearing from you during your time abroad and away!
The AU Study Abroad Office
The Study Abroad Office (hereafter the SAO) is charged with managing all aspects of programs abroad and away that carry academic credit, including administrative matters, faculty members who wish to direct a program abroad, and students who wish to participate.
Study Abroad Office Responsibilities
Institutional Study Abroad Committee
The Board of Regents has required that a campus-based Study Abroad Committee be assembled to address study abroad concerns, with an emphasis on risk management. AU has developed this committee comprised of representatives from the following offices/departments:
Institutional Study Abroad Committee Responsibilities
The Program Director’s responsibilities are divided between those that must be done prior to the trip, during travel and post travel. The Program Director agrees to these responsibilities when he/she signs the official Program Proposal.
Program Director Responsibilities
Prior to the Program
After the Program
Phase Two: Developing a Program
Developing a Study Abroad program is a collaborative process. You should first start in your department by meeting with your department chair and other professors who may want to be involved, are already involved, or who have been involved in a study abroad program in the past. It can help you understand what programs are already offered and what programs have done well in the past. Do this early on, preferably in the 1st quarter of the calendar year (see timeline sub-section for more details). Don’t underestimate the need for advanced planning and giving yourself adequate time, whether you are new to study abroad or study abroad veteran submitting a proposal for a recurring program. Do not forget that recurring programs must submit an updated proposal each year.
During your development process, also check with your chair to see how your department’s approval process works, as you cannot submit your proposal before it is approved by your department. Each department has a unique, possibly extensive, approval process, so be sure to calculate this into your proposal timeline.
All programs must go through a multi-level approval process beyond your department and must be in compliance with the Office of International Education (OIE) of the University System of Georgia. The Director of Study Abroad will assist if you have any questions and to help you develop a program that is academically sound, appealing to students, affordable and follows these correct policies and procedures. The Director may also help ensure a successful program by providing insight into what kinds of programs have worked in the past and what have not. By working collaboratively with your department and the SAO during the development process, you are much more likely to have your program approved.
Timeline for New & Recurring Programs
NOTE: Proposals are required for both new and existing programs and recurring programs must go through the evaluation and approval process each year along with new programs.
Proposal forms are found on the Information for Faculty webpage.
Guidelines for Accompanying Family Members
The faculty director of a short term program abroad wears many hats: professor, chaperone, academic advisor, counselor, nurse/doctor, money manager, tour guide and even, at times, parent. The workload for programs abroad is thus much different, and often more demanding, than that of teaching a similar course on the AU campus. Faculty directors are encouraged to carefully weigh the pros and cons of having any non-participants accompany them abroad during the time the program is in session. Often such an arrangement works best when companions join the faculty member at the conclusion of the program. Faculty directors must remember that their first priority is to be available to their students in any potential emergency (or perceived emergency) 24 hours a day, 7 days a week for the duration of the program.
Non-involved visitors and/or the demands of family responsibilities can be a distraction and an unwelcome source of additional stress for the faculty member, causing conflicts that can be to the serious detriment of the program. Accompanying family members or companions, if not enrolled as full participants in the program, are not considered in any way to be affiliated with the program or representatives of AU. Accordingly, the following issues must be considered prior to the program:
A. Travel Expenses
It is the policy that faculty directors will not be reimbursed for any travel expenses incurred on behalf of family members/companions. Careful records must be maintained by the faculty director to ensure separation of expenses of any family members/companions from the reimbursable expenses of official travelers. Any additional costs incurred due to stopovers, route modifications, or mode of transport made for the convenience of the family members/companions will be borne entirely by the faculty director.
B. Family Members/Companions’ Preparations for the Trip
Family members/companions will not be reflected on the program participant list, and therefore will not receive program mailings or be invited to the program orientations. Faculty directors are encouraged to share information with their family members/companions about the country, anticipated activities, and the risks involved. In whatever way possible, family members/companions should investigate the safety issues related to the trip.
C. Program Restrictions
Although family members/companions are not participants in the program, they are expected to abide by the program policies and restrictions that are imposed for safety reasons. Family members/companions should be aware that their personal behavior must not in any way affect the quality of the program or the experience of the participants, and that their involvement in group activities may be prohibited by the Study Abroad Office if deemed necessary.
D. Minor Children
Children under the age of 18 (or the approval of the study abroad committee) must be under the supervision of an adult other than the faculty director at all times. Supervision of minor children is the sole responsibility of the parent(s). At no time should a program participant be asked to care for or supervise a child of a faculty member.
E. Fees and Expenses
Family members/companions are responsible for paying all fees and expenses incurred overseas according to conditions pre-arranged by the Study Abroad Office. If a family member/companion attends a class or excursion with the program participants, he/she must pay any fees or expenses involved. Family members/companions may only attend classes or excursions on a space-available basis, and with the permission of the instructor, local coordinating agency/organization, and the Study Abroad Office.
F. Program-Related Duties
Family members/companions may not have any official duties (chaperone, driver, assistant, etc.). Family members/companions are not protected by AU liability insurance for any actions taken abroad, and are urged to discuss applicable liability protection with an insurance agent to ensure that adequate coverage is in place for his/her overseas activities.
G. Medical Insurance
Family members/companions must have their own medical insurance coverage for the period of the program.
Phase Three: Financial Matters
Preparing Your Budget
Important! Faculty cannot sign contracts on behalf of Study Abroad or AU. Do not do it! Send it to the Study Abroad Office to obtain the proper approvals.
A well thought-out budget is one of the main pillars of a sound (and approved) program proposal. As you plan your study abroad trip, think through all the expenses you are likely to incur to avoid having cost overruns and “emergencies” that could have been foreseen. It is important to consider now, as you prepare your budget, that in the months ahead you will submit Requests for Payments, and each of those much be able to tie to a line item in your budget. A few hints are presented here for your consideration as you begin to develop you budget. The goal is to help you create a realistic financial plan for your study abroad program.
The SAO office will use the budget you prepared during the program proposal to come up with the advertised price. Over the summer months, the faculty member will work the SAO office to secure reservations and final quotes in order to update the budget with the most accurate numbers. Faculty must work over the summer to help secure any quotes needed to be able to establish this price before the fall semester. Once this has been done, the SAO office will establish the final advertise price for the students by the beginning of the fall semester.
How to Prepare a Proposal for Using an Unanticipated Surplus
Sometimes, despite the best planning, you find yourself in a situation where you have realized savings while on the trip, and have an unanticipated surplus, that realistically is too large to justify (more than $100/ student). What to do? In these circumstances, it is suggested that you prepare a proposal on how to use these funds and submit it to the director of the SAO once it has been determined there is a surplus in the budget. Some Program Directors suggest to the delight of their students that another excursion be planned. Draft a short proposal explaining the circumstance and how you would like to use the funds. Maybe there is a museum that the students would like to visit. Or a concert, a train trip to an unplanned destination, etc., etc. The expenditure must be for the benefit of the students.
Excess funds are not to be used to reimburse expenses of the Program Director, the Program Director’s spouse, items purchased for the Program Director, increased per diems, or the like. They cannot be used to pay for unbudgeted expenses of the Program Director. Remember: All expenditures must be in the original budget plan. If there are remaining funds in a program account equaling $100 or less per student, that money will be transferred to the general fund for SA emergencies and deposits for future trips which is in accordance with Board of Regent guidelines.
Payment of Expenses
Traveling in a foreign country with cash and credit cards presents risk that we seek to minimize for you. Carrying large sums of cash makes you a target, and we suggest that you avoid paying in cash whenever there is a reasonable alternative. However, credit cards are also a risk, specifically for identity theft. Therefore, we highly recommend prepaying when you can. If you have not prepaid an expense, you will need to weigh the associated risks of paying with cash versus paying by credit card. Some common sense questions to ask yourself:
Prepayment of Expenses
You are encouraged to prepay as many expenses as possible before you embark on your trip. Airfare, hotel, ground transportation and even some meals can be prepaid. There are several advantages to prepaying:
While faculty members are not allowed to finalize contractual arrangements for the SAO or AU, you are encouraged to obtain quotes early on so that your budget estimates for major expenses are realistic. When possible, lock in those rates well ahead of time.
Once your study abroad program has been approved and you have received the official approval of your program from the director of the SAO, then it is time to request prepayments. For example, some airlines will let you book flights as far as 330 days out. Reserve your flights just as soon as tickets become available. Generally a $100 per seat deposit will secure a seat. Remember that all study abroad expenditures must go through the SAO for approval and processing. Again, you must be able to tie the expenditure to a line item in your budget.
If you cannot prepay an expense, you can request a small cash advance (i.e. for an excursion). However you must be able to justify the need for a petty cash fund, and the expense must have already been in your budget. The form to request a petty cash fund is available through the SAO. The cash advance must be reconciled within 14 days of your return from your trip. The SAO can help you with the reconciliation if need be. Do not delay in asking for help, should you need it!
Loss of Funds
You should know up front that you are responsible for loss of funds. Factor this in when you consider how you are going to pay for expenses. Should funds be lost, contact the SAO and AU Public Safety to file a police report. You will also need to file a police report locally.
All study abroad programs must be able to withstand the scrutiny of the state auditor. Consequently, you are required to obtain receipts for all reimbursable expenditures that are made while you are abroad. Will the state auditor be able to read that Greek receipt? Make sure you obtain a receipt that can be readily understood. If necessary, have the invoice translated. What about tipping in cash? That may not be included in a dinner receipt or may not include a receipt at all. This is another good reason to prepay whenever possible.
Free Tickets & Other Savings
Sometimes faculty members are able to secure a free ticket through group purchases or other discounts. When this is the case, be sure to roll the savings into the cost for your student in the form of a cost reduction.
While you are strongly encouraged to think through your budget enough to cover as many situations as possible, it is realistic to understand that not every situation can be anticipated, especially when you are traveling abroad. Things happen unexpectedly and past experience has taught us the value of a contingency fund. A reasonable contingency budget will cover your unplanned expenses. Do not overlook this important part of your budget.
Calculating the Trip Surplus
The Program Director has a responsibility to the students who are paying for the trip to calculate a reasonable trip surplus ‐ one that is neither too large nor too small. What constitutes a reasonable trip surplus? Look at it from two points of view: that of the student and that of the manager (you). For fairness sake, the trip cost should be a good value for the student. After all, for many students this has been a hard earned trip, involving countless hours of “sweat equity” and fundraisers. As the Program Director you must keep a management perspective, making sure you have responsibly budgeted for the trip. There must be a balance between these sometimes competing points of view. A $20,000 surplus would be difficult, if not impossible, to justify. A $1000 surplus is considered responsible.
Budget & Salary Considerations
Study Abroad budgets do not allow for the payment of extra salary for teaching abroad. Your salary will continue to be paid from state funds, as it normally is paid.
The Dean’s Office determines the summer pay of Study Abroad Faculty, taking into consideration information provided by the Study Abroad Office. There is an indirect relationship between your summer pay and your recruitment efforts. Here’s how it works:
Faculty Travel Expenses
Close Out of Study Abroad Program Accounts
All Study Abroad program accounts must be fully reconciled and closed out within 60 days after the trip. In accordance with Board of Regents guidelines, account balances must be transferred to the Study Abroad general account, to be used for future trip deposits. Knowing this, please be sure to submit all reimbursable trip expenses within two weeks of your return. See Phase Seven for more details about post-trip tasks.
Trip Deposits, Final Payments, Refunds & Transfers
When your students submit their trip applications and deposits, be certain they are aware of our deposit and payment policies so that misunderstandings can be avoided. Note that a statement acknowledging that the deposit is non‐refundable is included in the application that the student completes. As a courtesy to the student, point this out to them, because not everyone reads every detail during the excitement of signing up for what often is their first international trip!
Program and Application Deadlines
The deposit and application deadline is set by the SAO for mid-December. This allows
time for teaching schedules to be adjusted in the event that your trip does not materialize.
It also allows for recruitment in the fall semester and more focus on final payment,
orientation, and other responsibilities in the spring semester. Should a program not
be filled by this deadline, the Director of Study Abroad may work with you to extend
this deadline to give you time to fill any remaining spots.
Study Abroad Payment Policies
Trip Deposit Policy for Students
Students must put down a deposit to be officially added to a full program’s waitlist. The student’s Terra Dotta “status” will be listed as “Waitlist.” For those on a waitlist, if a spot does not open up OR they are no longer able to go on the program, their deposit will be refunded in early March. No exceptions. Our Waitlist Policy is listed on our FAQ webpage.
Trip Final Payment Policy
Final payments by students need to be made a minimum of 90 days before travel, and as far ahead of travel as 120 days. This allows time for invoices to be paid without a rush and for funds to be transferred for faculty travel. Remember that the Business Office has seven working days to process any payment request.
This also allows time for air fare and ground arrangements to be altered if there are more students than anticipated or to reduce the number of air tickets and ground arrangements without penalty. Payment deadlines should never be later than the penalty date so as not to lose money on travel.
Trip Refund Policy for Students
Trip Transfer Policy
Phase Four: Recruiting Students
It is the responsibility of the Program Director and other program faculty to recruit students for their trip. A core group of students is needed to make the program financially feasible and must be a primary focus from the start. Marketing of a study abroad course should uphold the highest standards of academic integrity, learning and student behavior and the academic quality and educational experience of the course should be the primary selling points. While the SAO will help support you with your marketing efforts, the primary responsibility for recruitment rests with the faculty.
Talk to Individual Students
Some of the most successful programs are filled with students who were directly contacted by program professors. Past experience has taught us that a targeted approach increases enrollment in Study Abroad programs.
Print and Virtual Marketing
Points to Remember
Phase Five: Prior to Departure
Once a student has put down a deposit, the SAO will begin helping students prepare for their program abroad. This section will detail all that the Study Abroad Office does, as well as what faculty members need to be doing, to help with this process.
Planning Meeting for the Student
The Planning Meeting (PM) is an important step in preparing a student for their program. Students will be given a packet of information to keep as reference. Critical information is shared that will help guide the traveler on a variety of travel related concerns, including:
Individual Program Orientation Meetings
Program-specific pre‐departure orientations increase student preparedness and as such can help to reduce institutional liability. Study Abroad orientations are mandatory for this reason. Faculty members are advised to work with the Study Abroad office in preparing for the orientation. Your orientation session should set the tone for the trip, clarifies expectations and provide detailed information to students that will help avoid unpleasant surprises when you arrive at the destination. Orientation has two parts: Part one is conducted by the Study Abroad Office. Part two is conducted by Program Directors.
The following forms are included in the Orientation folders provided by the SAO:
The Class Orientation is conducted by the Study Abroad/Away professors or Program Director. This section should emphasize the expectations for a successful trip and leave your students well prepared to embark on what could be their first international travel. This part of the Orientation may occur during a class time at the beginning of the semester or on the same date and time frame as the part conducted by the Study Abroad Office.
The class orientation covers the following:
Pre-Trip Faculty Meeting
As mentioned in the timeline listed in Phase Two, two weeks before your program’s departure date, you will meet with the Director of Study Abroad to go over the following:
Note: The emergency contact phone numbers, medical forms, and passport copies must be returned to the Study Abroad Office (for shredding) immediately upon return from your trip.
Phase Six: On-Site Program Management
Augusta University Travel Advisory Policies
View the current United States Department of State Travel Advisories.
The Study Abroad Office at Augusta University has determined that international experiences (autonomous or co-sponsored) in countries or areas assigned a Level 3 or a Level 4 Travel Advisory by the U.S. Department of State is prohibited. Travel to Level 4 countries or areas will never be approved or supported. However, exemptions to the policy may be granted for Level 3 Travel Advisory countries or areas for graduate students. Individual undergraduate students cannot petition for an exemption.
Request for exemptions of this policy regarding travel to Level 3 Travel Advisory countries or areas requires a formal petition for exemption submitted to the Institutional Study Abroad Committee at Augusta University no later than 3 months prior to potential departure. Travel to these countries or areas will not be supported without prior approval. The purpose of this formal petition is to ensure that students are making informed and wise decisions regarding travel to Level 3 Advisory countries or areas.
Petition for Exemption
The paperwork required for this petition is in addition to the other paperwork required by the Study Abroad Office for Individual Student Travelers and includes:
Individuals Traveling to Level 3 or 4 Areas
Students who are traveling to Level 1 and 2 Advisory countries with areas with Level 3 or 4 Advisories must agree not to travel to those high advisory level areas. Students who want to travel to Level 3 areas will need to go through the same formal petition process listed above.
MCG Medical Students
Any travel to Level 4 Travel Advisory areas must be done strictly on the students own time as vacation and not in connection with any MCG project or faculty member. Travel to advisory level 3 countries will require an extra step of approval, as mentioned above.
Faculty who are proposing programs located in Level 4 Advisory countries or areas will not be approved. Faculty who are proposing both credit and non-credit programs located in Level 3 Advisory countries or areas must include additional explanations within the “Safety and Security” section of the proposal by the annual due date of April 1st. Program directors must address the specific security concerns listed within the Travel Advisory and discuss the additional safety measures necessary to keep our students safe. The proposal must also address why this program cannot take place in a country or area with a lower advisory level.
In Case of Emergency
To every extent possible, Study Abroad encourages pre‐planning. There needs to be a well thought out plan in place for when disaster strikes or when discipline is needed. In some cases, the Study Abroad Office has taken the lead. In other instances, the Program Director must step in. We have outlined the distinct roles of the Study Abroad Office and the Program Director below:
Know Before You Go
As a Program Director, your responsibilities go beyond guiding the trip and those from your own department and college concerning the academic portion of your trip. You must be prepared to handle emergencies and behavior problems as well as administer discipline in situations that call for it. While there are relatively few problems on these trips, it is important that you are prepared for situations that may arise. Familiarize yourself with the information below before you travel so that you are aware.
FERPA and AU Resources
Also included in this section is information about the Family Educational Rights and Privacy Act (FERPA) and resources at AU so you can refer students or use yourself. Please be mindful that FERPA applies to Study Abroad too! Students are asked to sign a release at orientation, but if the student does not sign this release we must abide by FERPA laws. FERPA regarding the privacy of student records may conflict with the desire of parents and others to be fully briefed on both student progress and on-site emergencies.
Students participating in AU programs are given the opportunity to sign a release form which recognizes that program staff will disclose information to their families in the case of a medical emergency. If the faculty director believes that certain information must be disclosed for a participant’s well-being without his/her consent, they should first contact the Study Abroad Director who will seek the advice of University Counsel. In rare cases when that is not possible in cases of a serious and urgent medical emergency, for example, the best guideline is to act in the way which will be of most benefit to the student. Remember to document all emergencies thoroughly on the Study Abroad Incident Report form and to communicate with the SAO about the situation as soon as possible.
It is inappropriate to communicate with parents about a particular student’s grades,
personal relationships, or cultural adaptation without prior permission from the student.
Emergency Response Plan (ERP)
The Emergency Response Plan must be carefully followed. Take time before traveling to become familiar with it.
Procedures for Specific Emergency Situations
Crisis Management - Introduction
Study abroad may involve unique risks to participants and a higher level of responsibility for supervisors. All of the crisis management protocols below require that you contact AU as soon as possible. Your faculty folder that you receive in your Pre-Trip Faculty Meeting includes information on who to call at any time day or night. When handling any crisis, DOCUMENT YOUR ACTIONS!
In cases of serious health situations, you should do the following:
In the event that a Study Abroad student becomes ill, the following steps must be taken by the program director:
Natural Disasters and Group Accidents
In the case of fire, earthquake, flood, avalanche, epidemic, bus crash etc., do the following:
Missing Program Participant
Additionally, some items to consider are as follows:
As listed in the linked Emergency Operations Plan, the following information should be established and documented in a Police Incident report during the investigation:
Assault or Rape
Sexual Assault Support and Help for Americans Abroad, SASHAA
1-866 USWOMEN (879-6636). SASHAA was created to ensure Americans victimized in a foreign country have immediate access to services no matter where they are in the world. SASHAA case managers provide an informed, compassionate response, as well as advocacy and assistance navigating medical, law enforcement, and legal options. The program can be reached 24 hours a day, 7 days a week from overseas by calling their toll free hotline. SASHAA provides sexual assault prevention & response regardless of age, race, gender, sexual orientation, or location worldwide.
Death of a Student or Faculty Member
Firstly, notify the Dean of Students Office and the Director of Study Abroad. Additionally, keep these steps in mind if a student or faculty member dies:
Phase Seven: Returning to Augusta
What to Do Once You Return
Evaluating a program after it is completed provides the program director, faculty members, and Study Abroad Director with information they need to make improvements in the program in future years. Reactions of students to accommodations, travel itineraries, program planning and other aspects of the program should be used in making changes to the program.
Evaluation also provides a base of information that can help other faculty members make decisions about the design of a new program. It is essential that every program involving the award of academic credit at AU is evaluated by students upon their return to campus. The evaluations, however, will not be used in making personnel decisions about faculty and are not generally supplied to department chairs or other academic administrators. Faculty members may choose to share evaluations with academic leadership, but should not be required to do so.
Data for international program evaluations are ordinarily collected through the use of a questionnaire or other instrument that seeks information about how well the program leader and faculty prepared students for both academic and travel components of the program, how well organized and managed the program was, and features such as transportation, accommodations, field trips, food, and what students consider to be the best and worst aspects of the experience. The questionnaire should elicit students’ opinions about the organization and quality of the academic component, including classroom instruction, field trips and how well they were integrated into the academic work, as well as the level and the appropriateness of course assignments and assessments.
Financial Summary Report
Once you have returned from your Study Abroad program, you are required to prepare a Financial Summary Report. The purpose of this report is to compare your actual revenue and expenses to those that were projected in the program budget. The comparison of the variances between the two numbers can be helpful in analyzing how a trip might be planned differently going forward.
Be Aware of Reverse Culture Shock
Reverse Culture Shock is a term associated with the phenomenon of returning to one's own country and culture. Very similar to culture shock, a person entering into their home environment will have to make adjustments to reacquaint themselves with their surroundings. Unlike culture shock, most do not anticipate feeling like a foreigner in their own home. However, it should be expected. If your students have made any cultural adjustments while abroad, they will have to readjust once back home. Experiencing reverse culture shock is extremely common and may include any to all of the following emotions:
If students come to you with concerns that may be related to reverse culture shock, remind them of the services that are available for all AU students and included with enrollment, such as Student Counseling and Psychological Services.
The Study Abroad Office is pleased to announce the availability of funds for mini grants that support International Virtual Learning opportunities for their course(s). Collaborative Online International Learning (COIL) as defined by the Stevens Initiative “is a new teaching and learning paradigm that promotes the development of intercultural competence across shared multicultural learning environments. Through the use of internet-based tools and innovative online pedagogies, COIL fosters meaningful exchanges between university-level teachers and students with peers in geographical distant locations and from different cultural backgrounds.” Institutions have been creative in offering a variety of ways for COIL to take place in their classrooms.
Required components of proposal narrative:
Priority of grant awards will be given to:
Each application should be formatted as a single PDF file attached to an email to email@example.com. Include the following: