Funding Request

• All funding is awarded on a first-come, first-serve basis.
• Requests must be made for events, travel, and collaborations that will be taking place in the same academic semester.
• You may not submit a request to be reimbursed for an event or travel after it has taken place.
• All funding requests are reviewed by the Budget and Allocations committee.
  • If the funding request is $100 or more and is selected for further processing, you or a representative from your organization must present a 1-2 minute pitch to the Senate at a general senate meeting.
• All purchases must be made after the funding request is approved and submitted to the appointed Business Specialist.
• Only qualifying purchases may be submitted for reimbursement, please refer to our FAQs.
• After funding has been approved by the SGA, you have no more than 10 business days to submit all paperwork to the appointed Business Specialist.
• All Student Activity Fund uses must adhere to the Business Procedures Manual of the University System of Georgia. If any funding rules and policies listed on the website, SGA Bylaws, and USG Business Procedures are violated, you may not receive your refund and any future requests may be denied by the SGA.

Funding Dates and Deadlines

• Fall Semester: Requests can be submitted 7 days before the first day of the semester in August until Mid-November.
• Spring Semester: Requests can be submitted 7 days before the first day of the semester in January until Mid-March.
• To confirm the official first and last days of the semester, please refer to Augusta University’s academic calendar for Session 1 here.

Registered Student Organization (RSO) Event Funding Policies:

• Requests must be submitted 30 days prior to the event date.
• All events must be free and open to all students.
• A flyer must be advertised to all students which includes SGA’s name/logo as a partner for the event.
• Registered organizations must submit separate funding requests for each event.
• All event funding is on a reimbursement basis and is awarded on a first-come, first-serve basis.
• Registered student organizations may receive a maximum reimbursement or sponsorship of up to $1000 per academic semester (Fall and Spring). Funds will not roll over between semesters.
• All events must be approved in JagLife (Presence) and EMS.

Individual Travel Funding Policies:

• Requests must be submitted 30 days prior to the travel date.
• There must be no other department/mentor willing to cover expenses for travel.
• All individual travel funding is on a reimbursement basis and is awarded on a first-come, first-serve basis.
• Individuals may receive a maximum reimbursement of up to $300 per academic semester (Fall and Spring). Funds will not roll over between semesters.
• If possible, a flyer must be shared to a relevant department which includes SGA’s name/logo as a partner of funding for the travel.

Sponsorship & Collaboration Policies:

• Requests must be submitted 30 days prior to the event date.
• All events must be free and open to all students.
• A flyer must be advertised to all students which includes SGA’s name/logo as a sponsor for the event.
• Registered organizations must submit separate funding requests for each event.
• All collaboration funding is on a sponsorship basis and is awarded on a first-come, first-serve basis.
• Registered student organizations may receive a maximum sponsorship or reimbursement of up to $1000 per academic semester (Fall and Spring). Funds will not roll over between semesters.
• All events must be approved in JagLife (Presence) and EMS.

Funding Request Process: