Medical College of Georgia’s 2020 Statewide Faculty Development Conference

Reimbursement

Travel Reimbursement Instructions:

stays at privately owned accommodations (e.g., Air B&B, homes/villas, VRBO) cannot be reimbursed by MCG due to state policy.   Contact Chris Fick cfick@augusta.edu if you have any questions.

Learn more about activities on Jekyll Island at:  Activities and Businesses.

The Jekyll expense form is for non-Augusta University employee use only.  Augusta University employees will submit a travel authorization form and a travel expense form through their home department for reimbursement.

Non-Augusta University employees (Volunteer Clinical Faculty), please complete the following: Jekyll Expense form, W-9 form and Service Agreement Request (SAR) form.  Attach all original receipts and hand deliver the complete package to conference registration desk by 1PM on Saturday, June 6, 2020. Please note: Reimbursement packages cannot be turned in after June 6th deadline.

Detailed Instructions for non-Augusta University employees:

1)      Complete Jekyll Expense form;

2)      Complete W-9 form;

3)      Complete Service Agreement Request (SAR) form Please note: On the SAR form, Provider = Traveler  (Complete the first 2 pages only);
IMPORTANT: On page two of the SAR form, under "Classification Guidelines," please check "NO" and disregard questions B through F as those do not pertain to you.

4)      Attach all original receipts (hotel and parking);

5)      Very Important: Hand deliver the complete reimbursement package to the conference registration desk by end of the conference on June 6, 2020 at 1PM;

6)      Please allow 4 to 6 weeks for reimbursements to process

IMPORTANT: If you are currently employed at a University System of Georgia institution and will submit a travel reimbursement package, please contact Chris Fick at cfick@augusta.edu immediately after registering for the conference.  

 

Instructions for Augusta University payroll employees: (forms available on the Augusta.edu website forms repository)

1)      Prior to traveling, complete Travel Authorization form and submit through home department;

2)      Upon returning, complete Travel Expense form and submit through your home department/campus

 

Please direct all questions regarding conference travel reimbursement to:

Chris Fick| MCG Academic Affairs

Phone: 706-721-4449 | Email: cfick@augusta.edu 

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